JOB SUMMARY: Assist department chairman and/or departmental administrator to achieve departmental goals by coordinating fiscal and human resource activities, equipment purchases, and by providing facilities management. Specifically, this role is responsible for the department's research administration team, and actively guides and supports faculty and staff in pre and post award functions. Position is also involved in personnel management, planning staffing for the research teams, and interfaces between the department and HR. Position manages the equipment inventory. The Administrative Officer of Research is the subject matter expert for our department and works to ensure efficiency, fiscal effectiveness, and compliance with all regulations.
Serve as a member of the departmental administrative team
Attend meetings and interact with other departments as requested by the department chairman and/or departmental administrator.
Resolve problems directly, or in consultation with department chairman/administrator concerning staffing, utilization of facilities, equipment and funds
Provide sound personnel and payroll administration
Ensure internal salary equity within the department.
Maintain confidential personnel records for professional and non-professional staff.
Make staffing recommendations, interview and screen applicants for hiring.
Train in departmental systems and procedures.
Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary.
Analyze and develop the annual departmental budget
Recommend distribution and allocation of general department resources
Review grant preparation for compliance with restrictions.
Authorizes, approves and signs purchase and equipment requisitions, travel and entertainment expenses, etc.
Monitor collections and expenditures against budgets and grants, analyzes requisition for conformance to budget and compliance with specific requirements and restrictions.
Manage and coordinate administrative and support functions within the department
Develop and interpret policies and procedures for clerical staff
Assure that all policies are in conformance with University guidelines
Prepare reports for management review
Internal Number: 2001555
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.