Reporting in a matrixed relationship to the Dean and the Executive Dean for Administration and Finance, the Chief of Staff (CoS) will plan, provide oversight for and support key strategic and operational initiatives on behalf of the Dean’s Office. Working in a dynamic office environment, the key responsibilities include organizing and prioritizing the Dean’s Office interactions with Geisel and Dartmouth’s governing boards, the Office of the President and Provost, and affiliates (Dartmouth-Hitchcock, White River Junction-VA Medical Center, etc.), overseeing institutional response(s) for critical issues, and supporting strategic and operational initiatives for the Deanery. The CoS serves as the initial point of contact and steward of sensitive and confidential matters between Geisel senior leadership and other stakeholders. Provides senior leadership with applicable research and contextual data to facilitate efficient and effective decision-making. Serves as the (de facto) director of human resources in the medical school, ensuring adherence, consistent application and compliance with Dartmouth College human resource policies for all employees of the medical school. Responsible for providing direction and oversight for the Dean’s Office executive support staff.
Support for Dean’s Office
Responsible for oversight, planning and overall management of Geisel Board of Advisor (BoA) events and interactions. Serves as primary liaison between the Dean and the Advisors. Works with the Dean and BoA Chair to establish meeting agendas, review membership, qualify candidate pool(s), submit nominations, and secure final approval for BoA membership through required channels (Board of Trustees).
Serves as Dean’s Office liaison to many different cohorts across campus, including but not limited to the Offices of the President and Provost, Development/Advancement, Institutional Diversity and Equity, Human Resources, and with the senior leadership at other Dartmouth schools.
Serves as an advisor and strategic partner to the Dean in the overall management of relationships and strategic interactions for existing (D-H, WRJ-VA, CPMC) affiliates.
Partners with Geisel leadership in the exploration of new affiliate relationships and programs.
Member of Geisel senior leadership team; participates in leadership and planning meetings.
Provides Dean’s Office oversight and day-to-day management for complex, cross-functional, organization-wide projects or initiatives. Performs research, reviews against other benchmarked data, provides analysis and recommendations to Geisel leadership.
Provides primary oversight and management responsibility for key leadership searches for Geisel, including all foundational chair and center director searches. Serves as principal liaison for leadership search firm interactions, and provides guidance to search committee on Geisel/Dartmouth policies (e.g. fair hiring compliance). Works across Geisel to develop robust on-boarding programs for new institutional leaders.
Establishes and maintains functional agendas and tracks key issues to be addressed at regular decanal meetings, including weekly senior leadership meetings. Identifies, tracks, and provides oversight for follow up and action items.
Proposes creation of new systems and/or processes to streamline operations across Geisel. Identifies key performance indicators and maintains and reports on outcome metrics.
Prepares job descriptions, leads hiring processes, and develops detailed onboarding plans for Dean’s Office staff. Regularly meets with school leadership to review and assess priorities both short- and long-term, identifies professional and personal development opportunities for staff (Dean’s Office and more broadly in Geisel), and is responsible for overall performance management of Dean’s Office team with input from senior leadership.
Percentage of Time-50
Human Resource Administration
Serves as Director of Human Resources for the Geisel School of Medicine at Dartmouth.
Partners with the Sr. Director of Finance and department/unit leaders to support departmental staffing and reorganization initiatives. Advises departmental administrators on hiring practices/policies, position descriptions, titles, compensation, and advertising.
Serves as the primary Geisel liaison with Dartmouth College’s Talent Acquisition, Benefits, and HR Consulting team(s). Reviews salary settings, promotions, retentions and equity reviews for individuals and larger cohorts within Geisel
In collaboration with department and center leadership develops and assists in the implementation of onboarding and ongoing professional development processes for new and existing staff.
Provides oversight, management, and (HR) liaison support for Geisel annual merit increase and performance evaluation processes.
Serves as a Geisel advisor to managers and staff on specific performance related issues or events. Works with Dartmouth College HR consultants and departmental leadership to develop, review, and approve employee performance improvement plans for all medical school staff.
Serves as the principal leader in Geisel for the purpose of management of disputes or grievances in accordance with Dartmouth and Geisel policies and procedures.
Provides oversight and serves as institutional approver for all Dartmouth Online Review and Recruit (DORR) and Geisel staff payroll actions.
Provides oversight of Geisel’s Weekly Staffing Update meeting within the Dean’s Office. Coordinates with Geisel department leadership on related follow-up activities and communications.
Reviews international staffing, independent contractors, and temporary staffing requests
Works with the Executive Dean for Administration and Finance and Senior Director of Finance in the review and approval of staff recruiting, hiring, and onboarding.
Represents Geisel and serves as a key contributor in Dartmouth College talent management initiatives and activities. Serves as a member of the College Benefits Council.
Participates in planning, development, and delivery of staff professional development and training opportunities at Dartmouth.
Works with HR leadership at Dartmouth-Hitchcock (D-H) to harmonize employment policies/procedures for Geisel/Dartmouth College employees who work on our shared DHMC-Lebanon campus.
Percentage of Time-50
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.
Required Qualifications - Education and Years Experience
Bachelor’s or equivalent combination of education and experience
Required Qualifications-Skills, Knowledge and Abilities
8+ years of professional experience in management and/or administration
Proven track record of effectively interacting with senior management
Strong communication skills; written and verbal and active listening
Strategic thinker, data-driven and analytical in approach to solving problems
Excels at building relationships and networks; influences others to achieve outcomes
Discreet; able to manage and steward highly confidential information
Experience leading human resources hiring, performance management and compliance activities
Able to anticipate, deliver on, and exceed the expectations of senior leadership, faculty, colleagues, visitors, and supervisees
Experience in supporting, contributing to, and strengthening a diverse and inclusive community
Expertise in database management, personnel-related technology and systems, and data analysis
Leadership experience in higher education, healthcare, or academic medical center environments preferred
Special Instructions to Applicants
Please note that Dartmouth has a COVID vaccination requirement for all employees; visit https://www.dartmouth.edu/hrs/ for details and information on requesting an exemption and/or reasonable accommodation. Compliance with this requirement is a condition of employment.
Dartmouth College is a registered employer in California, Connecticut, District of Columbia, Florida, Massachusetts, Maine, New Hampshire, New Mexico, New York, Rhode Island, Texas, and Vermont. Employment outside of these twelve states may require additional authorization.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.