Administers the existing and growing number of leases within the organization's portfolio under occasional guidance. Negotiates new leases and/or amendments tied to expansion of existing sites and/or new office or clinic sites. Supports lease portfolio maintenance and negotiations tied to affiliated entities as well as leases and subleases in which the organization is the Landlord or Sublandlord.
Rent Payment - To set up VUMC Rent Payment: this position will be assigned a significant portion of the VUMC lease portfolio for the purpose of rent payment. It requires establishing recurring POs for the life of the Leases (this alone requires collaboration with individual Departments, Procurement; Disbursements, Landlords and Approvers). Each time a lease is amended and/or renewed, the PO must be revisited by this team member. Also, each time a Common Area Maintenance reconciliation is finalized, the PO is revisited with the Procurement Office by this team member.
Audit and Reconciliation of Common Area Maintenance for Leases -This position will be assigned a significant portion of the annual Common Area Maintenance reviews.
Part-time Leases - To coordinate the gathering of information from internal stakeholders and third party landlords to both set up and maintain part-time leases.
This position also shares responsibility in the following tasks:
Negotiation of New Leases and/or Modifications of Existing Leases including Renewals;
Tracking of Key Dates - Using the Harbor Flex tool, tracks key dates and prompts internal stakeholders in a timely fashion;
External Consultants - coordinates with external consultants as needed to gather independent reviews of market comparables and to conduct market surveys as needed;
Property Tours - Leads off-site property tours in Nashville and/or other markets;
Property Management - Resolves property management issues which can arise as it relates to VUMC as Tenant;
Lease Documents - coordinates VUMC lease document execution by individual Landlords and abstracts fully executed lease documents;
Subleases - negotiates subleases as needed;
Understanding VUMC Rights and Obligations - assists internal Departments in understanding VUMC's rights and obligations as it relates to specific leases;
Vanderbilt Network Services Coordination - routinely coordinates activities with other internal groups (such as Vanderbilt Network Services) when setting up a new lease location and/or renewing an existing location
VUMC Real Estate is the central point of contact (internally and externally) for access to VUMC organizational expertise in leasing, acquisition of property, sale of property, and oversight of their-party landlord property management for VUMC leased properties. As such this office is responsible for setting up rent payment and review of annual reconciliations for all VUMC leases.
View how Vanderbilt Health employees celebrate the difference they make every day:
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Additional Key Elements/ Responsibilities:
Coordinates requests for new and renewal of full and part-time space leases.
Coordinates and negotiates amendments to leases and subleases on owned or leased space. Resolves property management issues.
Implements and maintains centralized tracking database. Maintains, organizes, and distributes leases to necessary parties.
Reviews departments annual operating expenses and coordinates with Landlords to seek additional information.
Generates other documentation and memorandums instrumental to real estate projects.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
Real Estate Contracts (Advanced)
The preparation, monitoring and management of the contracting processes as well as individual contracts. May include contract specifications, evaluation of bid proposals, and purchase requisitions.
Contract Negotiations (Intermediate)
Demonstrates an understanding of negotiating skills such as building trust, gaining commitment, managing the opposition and maintaining goodwill. Realizes the need for mutual concessions and accommodations and negotiates with others for resources, actions or buy in to maximize collaborative outcomes.
Database Knowledge (Intermediate)
Knowledge and understanding of a database and how data is organized so that its contents can easily be accessed, managed, and updated.
Verbal Communication (Advanced)
Ability to enunciate clearly, using appropriate voice control and body language. Effectively transmits technical and business ideas and information to others. Listens carefully to ascertain points being made before trying to be understood.
Written Communication (Advanced)
Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos, and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.
Document Auditing (Intermediate)
Auditing is conducting an independent review and examination of records and activities in order to test the adequacy and effectiveness of procedures, policies, standards, rules, capabilities and other aspects to ensure compliance with established policy and operational procedures, and to recommend any necessary changes.
Ensures that all documentation is complete, accurate, thorough, and compliant.
Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
Delivering Excellent Services:
Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
Ensuring High Quality:
Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
Managing Resources Effectively:
Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Bachelor's Degree (or equivalent experience) and 3 years relevant experience
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.